The All Staff Meeting Coordinator has to put together a master PowerPoint presentation for the IT Team to screen share with the rest of the company. Make a file copy of the previous week’s PowerPoint presentation (located here: "I:\Administrative\Staff Meeting\All Staff Monday Meetings\2023\Master PowerPoints) and change the date on the file and the first slide. Replace the headshots with the correct headshots of the people presenting, which can be found here: "I:\Administrative\Staff Meeting\All Staff Monday Meetings\Headshots For Spotlights_New Brandv2.pptx" Occasionally, this file needs to be completely updated to make sure everyone has the correct title/position at the company. If someone doesn’t have a headshot slide, create one for them in the Headshots for Spotlights file linked above and then use it in the weekly meeting.


Slides should be emailed to the Adminteam@tooledesign.com and the IT Team no later than 11am EST on Monday of the meeting to ensure that the All-Staff Meeting Coordinator has time to put the presentation together and QC it before the meeting begins.


Order of Slides

The slides for the meeting typically go in the following order unless otherwise directed by the owner running the meeting:

  • Impressions scrolling (separate presentation from the Master PPT - see the solution titled "Impressions")
  • General Updates
  • Welcome new staff
  • Upcoming Meetings & Trainings
  • HR Updates
  • Operations Minute
  • Office Spotlight & Wow Moment
  • Feature or Practice Group Highlight

Slide Guidance

Impressions: refer to Impressions Solution.


Staffing Updates: The HR Director provides a list of new hires each week to be announced on this slide. Reach out to HR if the list has not been received in the week prior to the meeting. HR will also provide headshots for new staff - occasionally you may need to request the headshots directly.


Upcoming Meetings & Trainings: Refer to the Toole Design Admin calendar and pull any meetings between the upcoming All-Staff and the next staff meeting. These can include optional monthly compliance office hours, APBP webinars, brown bags, and more.


Office Spotlights: Staff must use the WOW ppt template provided in the upcoming roles email and keep to their allotted time of 5-6 minutes.


For “Minute” presentations: Staff can use PowerPoint template. Operations updates should be no longer than 2 minutes.