Toole Design AdminHelp

General Information 8

• Common Toole Design Acronyms
• Organization of Servers
• Project Number
• Contact Guides
• Billing Codes

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Office Coordinator Responsibilities 5

• Office Coordinator General Responsibilities
• Office Coordinator Responsibilities by Location
• Executive Assistant Responsibilities
• Office Security
• Admin Meet and Greets

Phones 1

• Answering the Phone

Scheduling Meetings and Calls 5

• Scheduling Meetings in Outlook
• Resources for Virtual Meetings
• Scheduling a Zoom Meeting
• Scheduling Meetings for Large Groups
• Scheduling Teams Meetings w/ Workaround

Supplies 6

• Office Supplies
• Submitting Receipts to Accounts Payable
• Printing Supplies
• Large Purchase Approvals
• Business Cards

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Mailing 6

• Office Addresses
• USPS Mail: Incoming to Silver Spring
• FedEx Shipping
• US Postal Service Shipping (Silver Spring)
• Reclaiming Laptop Shipping

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Travel Coordination 4

• How to Book Travel
• Flights
• Ground Transportation
• Lodging

Office Maintenance 2

• Office Tidiness & Maintenance
• Property Management

Creating Surveys 1

• Creating Surveys

Monthly Monday All-Staff Meetings 6

• Timeline of Coordination
• Agenda
• PowerPoint Presentation
• Meeting Notes
• Impressions

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Project Workbooks 1

• Project Workbooks

Mail Merges 1

• Mail Merges

Project Archiving 1

• Project Workbooks

Professional Memberships 1

• APBP Memberships

Certificates of Insurance (COI) 1

• Certificates of Insurance

Contracts 1

• Contracts