On Monday morning, reminder emails are sent by the Boston Office Coordinator to all presenters to request any notes, bullet points, and preparations staff need for the meeting. These are an excellent resource to use when drafting the notes. Sample reminder email:
Good Monday Morning Everyone!
This is your friendly Monday morning reminder that you are presenting today at the All Staff Meeting!
Reminders:
- If you haven’t already, please send your slides to Ben, Matt, Phil, and adminteam@tooledesign.com by 11am
- Please send any additional notes for your presentation to adminteam@tooledesign.com as this ensures the meeting minutes most accurately reflect the presentation you give
Please let me know if you have any questions. Otherwise, have a fantastic Monday.
Thank you!
The meets are recorded by IT, who host the Zoom Webinar. The Seattle Office Coordinator adds in any "Staff Comings and Goings" (revealed by emailing HR for an update) and refines the draft of notes.
Once the meeting is concluded, the notes should be finalized as quickly as possible and a draft of the notes sent to whomever led the meeting for review, comments, and edits. When this final edit is complete, send the notes to the “All” email. Save any changes to the master copy in the meeting folder.