All Staff Meetings occur on the first Monday of the month unless it falls on a holiday. In this case, the meeting will be the 2nd Monday. The calendar invites are sent out year at a time and by Admin Team Manager, Amila. 


All materials for the Monday All Staff Meeting are available at the following address on the shared drive: I:\Administrative\Staff Meeting\All Staff Monday Meetings


Breakdown of Timeline:


2-3 weeks before the next month's meeting: 

  1. Create the Draft Agenda and send to RJ and Jennifer and ask them to confirm that the agenda is correct before it gets sent out to the larger group. Use the previous week's agenda as a template and be sure to Save As with the date of the next meeting. The agenda is created using the agenda items on the Miro Board (you may need to ask permission from Jennifer to view this).

  2. Once the agenda is confirmed, compile the Confirmed Roles email using the email template (attached) as a guide to those presenting as identified in the schedule, as well as Jennifer, RJ, the Admin Team, and IT. Attach the agenda to this email. 
    1. Make sure the drafted PPT is created in the admin SharePoint. The link will have been provided in the confirmed roles email. The drafted template should have
      1. Impressions
      2. Title page
      3. Special Topics
      4. What to look for this month 

    2. Folks will need to add their slides to the SharePoint using the master PowerPoint template. The deadline is 4 pm the Friday before the meeting. 

Monday, day of the meeting: Finesse any last-minute changes from presenters. Save the final presentation to this folder with the appropriate name: "I:\Administrative\Staff Meeting\All Staff Monday Meetings\2026\Master PowerPoints"


"6.1.26 Master Powerpoint_Final"


Send the folder path to Jennifer and RJ for their review. Make sure to also cc' the admin team and Nick Bowen (or Ben Sigrist) 


Once it has been sent, it is no longer within our control, and our responsibility for that request is complete.