The All-Staff Meetings are recorded by IT, who also host the Microsoft Teams meeting.
Drafting the Notes
- The Seattle Office Coordinator is responsible for preparing the initial draft of the meeting notes.
- Notes should be created using a combination of:
- The Teams meeting transcript
- A concise summary of the discussion and key takeaways (rather than a verbatim transcript)
Review Process
- Once the draft is complete, another Office Coordinator reviews the notes for accuracy, clarity, grammar, and formatting.
- After the peer review, the notes are sent to Jennifer and RJ for final review and approval.
Publishing
- Once approval is received, the Seattle Office Coordinator publishes the meeting notes to In the Loop.
File Management
- Save any edits or updates to the master copy of the meeting notes in the appropriate meeting folder to ensure the official record remains current.