When scheduling a meeting in Outlook, always include a topic for the meeting.

  1. In Outlook, on the Home tab, in the Newgroup, do one of the following:
    • From the inbox, choose New Items and click on New Meeting.

    • In Calendar, click New Meeting. Outlook will create a meeting invitation.

  1. Add attendees in the To field or select them from the Address Book. Designate attendees as Required, Optional, or Resources.
  2. Enter a clear Subject and select the meeting Location. Use Rooms to book an available conference room.
  3. Use the Scheduling Assistant to find a time when attendees and meeting rooms are available.
  4. Set the meeting Start and End date/time. For all-day events, select All Day Event.
  5. If needed, configure:
    • Recurrence for repeating meetings.
    • Time Zones for attendees in different locations.
  6. Add meeting details and any relevant instructions in the message body.
  7. To include supporting documents, select Insert > Attach File and choose the appropriate file.
  8. Review the meeting details and click Send. Invitation responses will be delivered to the organizer's inbox.


For Companywide meetings and trainings, please send the invite from the "Toole Design Group Admin" Calendar.  Reach out to Helpdesk if you do not have permissions to invite from this calendar.