• https://forms.office.com/r/QxM1nBCW2W
• Above is the survey you can send to staff to get the general information needed from them to do most travel booking. All Admin should have access to the Microsoft Form on the backend so they can see results from people sending in surveys,
• Staff will request assistance with booking travel (flights, hotels/AirBnB, car rentals). Ideally, the traveler will provide specific flights, hotels, or car-pick-up locations with a booking request. If they do not, confirm any reservation details with the traveler before booking. 
• The traveler will need to provide the dates and appropriate project/billing information before any reservation can be booked. Never book until a project number or billing code is provided. 
• Confirm the cost with the traveler before booking. 
• Some projects have per diem or other financial rules. If the traveler did not specify, ask them to confirm if special rates apply. 
• To complete a reservation, some personal information from the traveler is required. Ask the traveler for this information, as well as any relevant membership numbers. 
• Always book under the name of the traveler. 
• Pay with a company credit card, preferably the credit card of the Office Director of the office that the traveler is from.  
• Forward confirmation receipts to the traveler, Accounts Payable, and the credit card holder. Like all receipts, save and name the confirmation with the project ID or billing code first, the date of the purchase, the vendor, and the amount charged. In the email to Accounts Payable, include the card used and the reason for the purchase.
• Forward check-in reminders and any updates to the traveler leading up to travel date.  
• Always book flights and hotels directly from the site (don't use a third party, like Expedia).